We’re chuffed that you’ve invested your money in this template which is made just for Australian recruitment agencies.

We’ve brought in all our experience working with agencies all over Australia to create a friendly, easy-to-use template just for you.

If you’re a person who likes to work hard to complete documents and feel like the effort equals the investment, then you might be in for a shock! We deliberately don’t want this to be hard to complete so you can get on with the business of placing people with your clients.

So, while it might look like it’s too good to be true, trust us, that’s exactly the point.

We’ve put in the hours so you don’t have to. This means that in minutes you will have an awesome, recruiter-made document.

However, our philosophy at Ready Set Recruit Legal is that the best legal document in the world is no good if you don’t know how to use it.

Before you jump into customising this template, thas User Guide has more information about this particular template so you can be confident in rolling it out.

You will see fill-the-blank sections called ‘Custom’. We have provided some guidance notes to help you fill these in and more detailed instructions below for some sections (see the Completion Checklist).

To replace a ‘Custom’ prompt, simply click on it and insert your text.

Any personal information you collect is within the scope of Australia’s Privacy Act 1988 (Cth) (Privacy Act), the Australian Privacy Principles (APPs) and relevant state or territory privacy laws.

The APPs are set out in the Privacy Act and they outline how you must handle, use and manage personal information.

Importantly, you must have a clearly expressed and up-to-date privacy policy about your management of personal information.

As this policy must contain certain information your new template covers all of these requirements and it must also be freely available – a link on your website is recommended for example.

Under APP 5, you must take reasonable steps at or before the time of collecting personal information from an individual (or as soon as practicable after) to notify the individual of certain matters regarding your privacy practices.

You could use brief privacy collection statements that include a hyperlink to (or website address of) your privacy policy. However, you should ensure that your privacy collection notices are:

• Adequate to cover the specific circumstances relating to the collection of personal information from an individual.

• Clear, current and understandable.

We have included a specific collection statement you can use with Candidates and that is required to be signed by the Candidate. This is because consent is required if you are collecting ‘sensitive information’, which includes:

• Information or an opinion that is both personal information and about an individual's:

o racial or ethnic origin;

o political opinions;

o membership of a political association;

o religious beliefs or affiliations;

o philosophical beliefs;

o membership of a professional or trade association;

o membership of a trade union;

o sexual orientation or practices; or

o criminal record.

• Health information about an individual.

If you disclose information outside Australia (e.g. your CRM has offshore servers) you must:

1. Take reasonable steps to make sure the overseas recipient will not breach the APPs (for example, contractually bind the overseas recipient to comply with the APPs)

2. Make known to the relevant individual that will not apply to the disclosure of personal information, so that:

• the APP entity is not required to take reasonable steps to make sure the overseas recipient will not breach the APPs;

• the individual's personal information will not be protected by the APPs after the disclosure; and

• the individual's consent to the disclosure is obtained after making the individual aware of those facts.

3 Form a reasonable belief that the overseas recipient is subject to laws substantially similar to the APPs and the relevant individual may enforce those laws.

Many companies adopt the first of the three options for complying with APP 8 to satisfy the "reasonable steps" requirement by entering into an enforceable contract with the overseas recipient which requires the recipient to handle the personal information in accordance with the APPs.

Options 2 and 3 are very challenging to implement and review.

Your new template adopts option 1.